Real Estate Program Coordinator at Anthropic
- Company: Anthropic
- Location: San Francisco, CA
- Employment type: full-time
- Posted: 2026-08-03
About Anthropic
Anthropic’s mission is to create reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers, engineers, policy experts, and business leaders working together to build beneficial AI systems.
About the role
We are seeking a Real Estate Program Coordinator to partner with Anthropic's Global Head of Real Estate & Workplace. This is a high-impact, execution-focused role that keeps Anthropic's rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers, monthly rent PO setup with AP, Letters of Credit, and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized, detail-obsessed, comfortable juggling many concurrent workstreams across global time zones, and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor, you will be the operational engine that ensures our real estate program executes flawlessly as we scale.
Key responsibilities
New Office Setup & Transaction Execution
- Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
- Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
- Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
- Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.
Ongoing Rent & AP Operations
- Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
- Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through.
- Update and reissue POs as leases are amended, renewed, or escalated.
Broker & Portfolio Triage
- Serve as the day-to-day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.
- Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week.
- Track action items, follow-ups, and open questions across every active broker workstream so nothing falls through the cracks.
- Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder-facing reporting.
- Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.
Cross-Functional Coordination & Communication
- Draft communications and support delivery of the Workplace All-Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.
- Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.
- Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward.
Minimum qualifications
- Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role.
- Hold a Bachelor's degree, or equivalent professional experience.
- Have hands-on experience coo
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