Executive Assistant, Chief People Officer at Figma

We’re looking for an Executive Assistant to support Figma’s Chief People Officer and VP, Talent to strategically manage the day-to-day administrative and operational needs of the People organization, while also contributing significantly to projects and initiatives that help drive the company’s priorities. You’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. This role will strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. We are looking for an experienced Executive Assistant who has supported at a VP or C-Suite level before. Experience with People or Talent Teams is a bonus.

This is a full-time role based out of our SF Hub.

What you'll do at Figma:

• Support the Chief People Officer and VP, Talent with calendar, travel, meetings, agendas, preparation, tasks, notes, emails.
• Serve as a strategic thought and execution partner to your Executives and their leadership teams, with a focus on team cohesion, operations, and planning.
• Identify areas to optimize the Executives’ time and make recommendations regarding time management, prioritization, and business needs.
• Partner with internal teams to ensure cross functional alignment on projects, company milestones, and internal events – this will include some ad hoc project management
• Act as a delegate for your Executives by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy.
• Find opportunities for process optimization across team and company workflows.
• Prepare and/or build content, presentations, and key documents for your leaders
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events.

We’d love to hear from you if you have:

• 7+ years of experience in a senior administrative support role.
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online.
• The ability to shift gears and prioritize based on the volume and urgency of requests.
• Expertise in prioritizing, connecting dots, and anticipating needs.
• A commitment to being trustworthy, reliable, and maintaining the strictest confidentiality.
• Dedication to fostering inclusivity and navigating initiatives through an optimistic lens.

While it’s not required, it’s an added plus if you also have:

• Experience with our product suite.
• Supported teams of 100+ people (bonus points for complex global teams).
• Previous experience supporting People or Recruiting teams.

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