Payroll Manager at Scaleai

SCOPE OF POSITION:

Under the direction of the Head of Payroll, coordinate and manage technical payroll accounting activities; manage the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports; ensure accuracy and completeness of payroll transactions; lead, train and provide work direction and guidance to internal and external partners.

KEY DUTIES AND RESPONSIBILITIES:

• Payroll Processing & Compliance: Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions; ensure compliance with applicable laws, IRS regulations, and internal policies.
• System & Data Oversight: Maintain, audit, and update HR/payroll systems; identify and resolve discrepancies in collaboration with IT and vendors; ensure data integrity for employee records, benefits, taxes, and annuities.
• Accounting & Financial Reporting: Manage month-end payroll accounting, including journal entries and financial statements in NetSuite; coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits.
• Communication & Support: Provide technical training and support to staff; respond to employee and external agency inquiries; compose and distribute payroll-related materials, employment verifications, and audit responses.
• Research & Regulatory Updates: Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes; assist with policy implementation and system updates to maintain compliance and efficiency.
• Leadership & Training: Train, mentor, and provide work direction to payroll staff; plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance.
• Payroll Operations & Oversight: Perform complex payroll calculations and oversee the accurate input, coding, adjustment, and reconciliation of timesheets, forms, and applications.
• Regulatory Compliance & Interpretation: Interpret and apply relevant laws, regulations, and policies; ensure accurate and compliant payroll practices through regular auditing and monitoring.
• Communication & Confidentiality: Maintain cooperative working relationships, handle sensitive information with discretion, and manage the preparation of financial and statistical payroll records and reports.

REQUIRED SKILLS:

• Payroll & Accounting Expertise: Strong knowledge of payroll administration, month-end accounting processes, journal entries, and the preparation of financial statements and comprehensive reports.
• Regulatory & Benefits Knowledge: In-depth understanding of domestic and international laws, regulations, and policies related to payroll, retirement systems (e.g., 401(k), IRC 125, HSA), tax withholding, and employee benefits.
• Data Management & Compliance: Skilled in preparing, maintaining, verifying, auditing, and processing payroll records and reports, ensuring accuracy and compliance with applicable standards.
• Communication & Collaboration: Excellent oral and written communication skills with the ability to collaborate effectively and professionally with internal teams and external partners.
• Must have 3-5 years of processing experience with ADP Workforce including hourly/salary employees
• Must have 3-5 years of processing experience with International payroll – working knowledge of PEO/EOR systems
• Must have 3-5 years of Accounting Month End experience - processes/procedures along with Journal Entry preparation and utilizing NetSuite and Preparation of financial statements and comprehensive accounting reports
• Must be able to work in office Monday – Thursday of each week
• Associate’s degree with course work in accounting, business or related field